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September 4th, 2018
California Supreme Court Holds that Conflict Invalidates Firm’s Engagement Letter But Says Firm Still May be Able to Get Paid
Last week, the California Supreme Court issued its decision in Sheppard, Mullin, Richter & Hampton, LLP v. J-M Manufacturing Co., Inc., a decision which lawyers and law firms anxiously awaited for months. The case involved a lower court's refusal to enforce a law firm's advance conflict waiver and - to add insult to injury - an order to disgorge its entire legal fee as a result. The wait is now over. On August 30, 2018, the California Supreme Court affirmed the lower court's ruling as to the advance conflict waiver, which should result in firms across the country re-evaluating their use and implementation of those waivers. Indeed, the court went so far as to void the retainer agreement containing the waiver entirely, including the arbitration clause. Nevertheless, in a surprising move, the Court reversed the disgorgement award and, contrary to the law of most U.S. jurisdictions, said that fee disgorgement is not automatic in a conflict situation, but will depend on particular circumstances.
Sheppard Mullin represented J-M Manufacturing Company ("J-M") in defending against a qui tam (whistle blower) lawsuit. When J-M approached Sheppard Mullin, the firm did a conflict check and found it had done unrelated work for a company called South Tahoe, which was an intervenor (represented by separate counsel) in the qui tam lawsuit. South Tahoe had provided Sheppard Mullin with a broad advance conflict waiver as part of its standard retainer. That waiver -- not much different than the standard boilerplate currently found in many firms' retainer agreements -- allowed Sheppard Mullin to represent "another client in a matter in which we do not represent [South Tahoe], even if the interests of the other client are adverse to [South Tahoe]," as long as "the other matter is not substantially related to our representation of [South Tahoe]," and Sheppard Mullin had not obtained confidential information from South Tahoe relevant to the adverse representation. Not only had South Tahoe given an advance waiver, but at the time J-M sought to retain Sheppard Mullin South Tahoe had not used the firm for five months.
After reviewing these circumstances, Sheppard Mullin agreed to represent J-M in the qui tam lawsuit. Sheppard Mullin had J-M sign a retainer and advance waiver identical in form to that signed by South Tahoe -- a waiver that did not, however, specifically mention South Tahoe. Nor did Sheppard Mullin seek South Tahoe's consent, or even inform either J-M or South Tahoe about its representation of the other. Sheppard Mullin began working for J-M on the qui tam lawsuit (accruing approximately $3M in fees), and also later performed 12 hours of additional, unrelated work for South Tahoe.
Eventually, South Tahoe's counsel in the qui tam lawsuit found out about the conflict, alerted Sheppard Mullin and demanded its withdrawal. Sheppard Mullin refused, citing the advance waivers. Years of litigation ensued, with the California intermediate appellate court ultimately refusing to honor the advance waiver because of its vagueness and failure to disclose the existing conflict to both clients, while overturning an arbitration award for fees in Sheppard Mullin's favor on the ground that prevailing case law required a firm with a conflict of interest to disgorge all fees earned while the conflict existed.
The Court's Decision
This set up a showdown in the California Supreme Court. In last week's decision, the majority skirted the advance waiver issue, but nevertheless excoriated Sheppard Mullin for failing to properly disclose what the Court viewed as a current client conflict with South Tahoe when it undertook J-M's representation. More precisely, it said that the firm's boilerplate advance waiver was inadequate because although it suggested that conflicts might arise in the future, it did not disclose that a conflict actually did exist. It voided the retainer agreement entirely, including the arbitration clause.
The majority, however, was not entirely unforgiving. Far from it, as it reversed the disgorgement award, finding that "the degree to which [fee] forfeiture is warranted as an equitable remedy that will vary with the equities of the case." It remanded to the trial court --not the arbitrators-- to evaluate such equitable factors as the willfulness of the conflict breach, the degree to which the firm worked against the client's interest, and the amount of client harm. "[T]he trial court must then exercise its discretion to fashion a remedy that awards the attorney as much, or as little, as equity warrants, while preserving incentives to scrupulously adhere to the Rules of Professional Conduct." This ruling came in the face of a stinging dissent, which focused on the firm's breach of its duty of loyalty to J-M, and how a bright-line rule on disgorgement is the best way to enforce that duty of loyalty.
Sheppard Mullin serves as a reminder about the risks of using boilerplate advance waivers. Here are some practice points:
(a) The standard advance waivers appearing in many firms' retainer letters -- particularly those that include litigation matters -- are not necessarily enforceable.
(b) Regardless of whether a client has signed an advance waiver, if a conflict arises later with another firm client it should be analyzed to determine if it is waivable.
(c) If the conflict is waivable, but involves an adversarial situation - a litigation or a contentious transaction - both affected clients should be notified in writing, and preferably provide a specific written waiver.
(d) Any advance waiver must be as detailed as possible, and identify any known or likely future conflicts involving the client signing it.
(e) When dealing with a client claiming a conflict, take a hard look at your firm's own conduct and determine whether it makes financial or reputational sense to litigate.
(f) Firms facing claims of fee disgorgement due to conflicts may want to use Sheppard Mullin to challenge the existing body of New York law -- not unanimous -- that fee disgorgement is automatic in for the period the conflict exists.
If you have questions about attorney ethics and professional responsibility matters, contact Ron Minkoff at (212) 705 4837 or firstname.lastname@example.org, Nicole Hyland at (212) 826 5552 or email@example.com, John Harris at (212) 705 4823 or firstname.lastname@example.org, Richard Maltz at (212) 705 4804 or email@example.com, Tyler Maulsby at (212) 705 4893 or firstname.lastname@example.org, or any other member of the Legal Ethics and Professional Responsibility Litigation Group.
Other Legal Ethics and Professional Responsibility Alerts
Third Annual Litigation Ethics Summit
On November 13, 2020, Frankfurt Kurnit held its Third Annual Litigation Ethics Summit, consisting of three hour-long panels, earning the attendees three ethics CLE credits in New York and California. Read more.
November 19 2020
A Primer On New York’s COVID-19 Executive Orders and What They Mean for Your Practice
This past week, New York has taken a number of steps to restrict movement in and around the State in an effort to contain the COVID-19 crisis. Governor Andrew Cuomo has issued executive orders and the chief judges of the state and federal courts have issued administrative orders that have had a sweeping impact on the legal industry as well as the business community at large. Read more.
March 22 2020
ABA Opinion Limits Restrictions on Departing Partners
There’s important news for law firm leaders who have recently revised partnership and shareholder agreements to restrict partner departures. In ABA Formal Opinion 489, the ABA Standing Committee on Ethics and Professional Responsibility spells out new limits on notice periods, on rules governing communications with clients, and on so-called “ownership” of clients. Here’s what firm managers need to know to stay on the right side of the ethics rules. Read more.
February 6 2020